PartyPlannerToolsPlan a party
Free party planning calculators

Party planner calculator.
Skip the guesswork.

This free party planner calculator uses one guest list to estimate food, drinks, ice, pizza and the supplies people forget.

Build my party list No signup · instant results
Party plan30 guestsFood · Drinks · Ice
5 bagsIce
108Drinks
01 One guest list02 Clear assumptions03 Copy or print
Your one-minute plan

Tell us about your party

1 Who is coming?
2 What kind of party?
3 Where is it?
4 Will alcohol be served?
Shopping estimate

30 guests, sorted.

Pick the amount of breathing room that feels right.

30 guests

Drinks

12 oz servings unless noted

  • Water58
  • Soft drinks46
  • Beer / seltzer30 units
  • Wine5 bottles
  • Spirits (750 ml)1 bottles

Food

A simple starting quantity

  • Appetizer pieces112
  • Main servings30
  • Side dishes28 cups
  • Dessert servings28

Ice

For serving and chilling

41lb total
  • 10 lb bags5
  • For drinks18 lb
  • For coolers23 lb

Pizza

8 slices per pizza

11pizzas
  • Total slices84
  • Cheese6
  • Pepperoni3
  • Veggie2

Supplies

Easy-to-forget basics

  • Plates60
  • Cups90
  • Napkins90
  • Utensil sets38
  • Trash bags2

These are planning estimates. Adjust for your guests, menu, package sizes and weather. Alcohol quantities are stock estimates only—never a safe-consumption recommendation.

Four focused tools

Plan one part at a time.

Your answers follow you between calculators, so you never type the guest count twice.

01

Party drinks

Water, soft drinks and optional bar stock.

Open calculator →02

Party food

Appetizers, mains, sides and desserts.

Open calculator →03

Party ice

Pounds, bags, serving ice and cooler ice.

Open calculator →04

Pizza party

Pizzas, slices and a simple topping mix.

Open calculator →
Simple on purpose

If you can count your guests, you can use this.

  1. 1

    Add adults and children

    No spreadsheet or account needed.

  2. 2

    Choose your party

    Duration, food style, location and weather.

  3. 3

    Take the list shopping

    Choose minimum, recommended or extra, then copy or print.

Good to know

Party planning FAQ

How much food and drink do I need for a party?

Start with your guest count, party length and menu. PartyPlannerTools converts children to smaller food portions, adjusts drinks for time and weather, and shows minimum, recommended and extra estimates.

Are the calculator results exact?

No. They are transparent planning estimates. Appetites, drink choices, weather, package sizes and leftovers vary, so you should adjust the result for the people you know.

Does PartyPlannerTools save my guest list?

Your answers stay in the page while you move between calculators. There is no account, upload or server database.

Can I plan an alcohol-free party?

Yes. Choose No under alcohol and the plan will include only water and alcohol-free drinks. Alcohol estimates are stock estimates, not personal drinking advice.

Transparent estimates

Our quantities are planning rules, not guarantees. Food-safety notes follow FoodSafety.gov guidance. U.S. alcohol serving formats follow the NIAAA standard-drink reference. Always adjust for your guests and local laws.